{"id":6621,"date":"2025-11-13T12:14:33","date_gmt":"2025-11-13T11:14:33","guid":{"rendered":"https:\/\/river-academy.eu\/?page_id=6621"},"modified":"2025-11-13T15:39:00","modified_gmt":"2025-11-13T14:39:00","slug":"administrative-assistant-accounting-job-opening","status":"publish","type":"page","link":"https:\/\/river-academy.eu\/en\/careers\/administrative-assistant-accounting-job-opening\/","title":{"rendered":"Administrative Assistant (Accounting) &#8211; Job Opening"},"content":{"rendered":"<section class=\"l-section wpb_row height_medium\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_boxes stacking_default\" style=\"--additional-gap:30;\"><div class=\"vc_col-sm-8 wpb_column vc_column_container has_bg_color\"><div class=\"vc_column-inner us_custom_fbecdac5\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h3>Administrative Assistant (Accounting) (m\/f\/d)<\/h3>\n<p><strong>Location: River Academy Headquarters (Cologne)<\/strong><\/p>\n<p data-start=\"297\" data-end=\"446\">The Administrative Assistant (Accounting) reports directly to the Operations Manager and works closely with the management team of the River Academy.<\/p>\n<p data-start=\"448\" data-end=\"496\">This job description covers the following areas:<\/p>\n<ul data-start=\"498\" data-end=\"606\">\n<li data-start=\"498\" data-end=\"517\">\n<p data-start=\"500\" data-end=\"517\">Start of duties<\/p>\n<\/li>\n<li data-start=\"518\" data-end=\"543\">\n<p data-start=\"520\" data-end=\"543\">Core responsibilities<\/p>\n<\/li>\n<li data-start=\"544\" data-end=\"564\">\n<p data-start=\"546\" data-end=\"564\">Workplace safety<\/p>\n<\/li>\n<li data-start=\"565\" data-end=\"579\">\n<p data-start=\"567\" data-end=\"579\">Motivation<\/p>\n<\/li>\n<li data-start=\"580\" data-end=\"606\">\n<p data-start=\"582\" data-end=\"606\">Our guiding principles<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"613\" data-end=\"635\"><strong data-start=\"616\" data-end=\"635\">Start of Duties<\/strong><\/p>\n<p data-start=\"637\" data-end=\"788\">The Administrative Assistant (Accounting) follows the duty roster. Working hours must be recorded accurately using the electronic time-tracking system.<\/p>\n<p data-start=\"790\" data-end=\"1093\">A professional appearance, punctuality, and courteous interaction with colleagues, trainers, and course participants are expected at all times. In the event of illness or unforeseen absence, the supervisor must be informed immediately by phone, including the reason and the expected duration of absence.<\/p>\n<hr data-start=\"1095\" data-end=\"1098\" \/>\n<p data-start=\"1100\" data-end=\"1128\"><strong data-start=\"1103\" data-end=\"1128\">Core Responsibilities<\/strong><\/p>\n<p data-start=\"1130\" data-end=\"1385\">The Administrative Assistant (Accounting) supports the accounting department in correctly recording and managing all financial transactions related to the River Academy. All tasks must be carried out in accordance with the principles of proper accounting.<\/p>\n<h3 data-start=\"1387\" data-end=\"1416\">Key responsibilities include:<\/h3>\n<p data-start=\"1418\" data-end=\"1445\"><strong data-start=\"1422\" data-end=\"1445\">Accounts Receivable<\/strong><\/p>\n<ul data-start=\"1446\" data-end=\"1778\">\n<li data-start=\"1446\" data-end=\"1546\">\n<p data-start=\"1448\" data-end=\"1546\">Preparing and posting outgoing invoices for training services, courses, and project-related work<\/p>\n<\/li>\n<li data-start=\"1547\" data-end=\"1613\">\n<p data-start=\"1549\" data-end=\"1613\">Monitoring incoming payments and maintaining customer accounts<\/p>\n<\/li>\n<li data-start=\"1614\" data-end=\"1710\">\n<p data-start=\"1616\" data-end=\"1710\">Managing dunning procedures and clarifying outstanding items in coordination with accounting<\/p>\n<\/li>\n<li data-start=\"1711\" data-end=\"1778\">\n<p data-start=\"1713\" data-end=\"1778\">Maintaining participant and client data in the relevant systems<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1780\" data-end=\"1804\"><strong data-start=\"1784\" data-end=\"1804\">Accounts Payable<\/strong><\/p>\n<ul data-start=\"1805\" data-end=\"2060\">\n<li data-start=\"1805\" data-end=\"1914\">\n<p data-start=\"1807\" data-end=\"1914\">Recording and verifying incoming invoices (e.g., trainer fees, material costs, travel expenses, services)<\/p>\n<\/li>\n<li data-start=\"1915\" data-end=\"1978\">\n<p data-start=\"1917\" data-end=\"1978\">Preparing payment runs and allocating costs to cost centers<\/p>\n<\/li>\n<li data-start=\"1979\" data-end=\"2060\">\n<p data-start=\"1981\" data-end=\"2060\">Reconciling open items and communicating with suppliers and service providers<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2062\" data-end=\"2097\"><strong data-start=\"2066\" data-end=\"2097\">Cost and Project Accounting<\/strong><\/p>\n<ul data-start=\"2098\" data-end=\"2307\">\n<li data-start=\"2098\" data-end=\"2171\">\n<p data-start=\"2100\" data-end=\"2171\">Supporting cost allocation to projects, courses, and funding programs<\/p>\n<\/li>\n<li data-start=\"2172\" data-end=\"2244\">\n<p data-start=\"2174\" data-end=\"2244\">Maintaining the internal cost allocation sheet for the River Academy<\/p>\n<\/li>\n<li data-start=\"2245\" data-end=\"2307\">\n<p data-start=\"2247\" data-end=\"2307\">Preparing reports and summaries for the finance management<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2309\" data-end=\"2349\"><strong data-start=\"2313\" data-end=\"2349\">Administration and Documentation<\/strong><\/p>\n<ul data-start=\"2350\" data-end=\"2628\">\n<li data-start=\"2350\" data-end=\"2397\">\n<p data-start=\"2352\" data-end=\"2397\">Maintaining financial and participant files<\/p>\n<\/li>\n<li data-start=\"2398\" data-end=\"2445\">\n<p data-start=\"2400\" data-end=\"2445\">Creating documents, statistics, and reports<\/p>\n<\/li>\n<li data-start=\"2446\" data-end=\"2508\">\n<p data-start=\"2448\" data-end=\"2508\">Supporting internal audits and quality assurance processes<\/p>\n<\/li>\n<li data-start=\"2509\" data-end=\"2628\">\n<p data-start=\"2511\" data-end=\"2628\">Assisting with the administrative needs of ongoing courses (e.g., receipts, payment confirmations, cost statements)<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2630\" data-end=\"2674\"><strong data-start=\"2634\" data-end=\"2674\">Monthly and Annual Financial Closing<\/strong><\/p>\n<ul data-start=\"2675\" data-end=\"2831\">\n<li data-start=\"2675\" data-end=\"2767\">\n<p data-start=\"2677\" data-end=\"2767\">Providing support for monthly and annual closing activities related to the River Academy<\/p>\n<\/li>\n<li data-start=\"2768\" data-end=\"2831\">\n<p data-start=\"2770\" data-end=\"2831\">Preparing and filing relevant documents for external audits<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"2833\" data-end=\"2836\" \/>\n<p data-start=\"2838\" data-end=\"2861\"><strong data-start=\"2841\" data-end=\"2861\">Workplace Safety<\/strong><\/p>\n<p data-start=\"2863\" data-end=\"3060\">The Administrative Assistant (Accounting) is responsible for maintaining safety and order in the workplace. All documents and confidential information must be stored securely and handled with care.<\/p>\n<hr data-start=\"3062\" data-end=\"3065\" \/>\n<p data-start=\"3067\" data-end=\"3084\"><strong data-start=\"3070\" data-end=\"3084\">Motivation<\/strong><\/p>\n<p data-start=\"3086\" data-end=\"3322\">Close cooperation between management, accounting, training leadership, and administration is essential to the success of the River Academy. Reliability, discretion, and a strong sense of responsibility are key elements of this position.<\/p>\n<hr data-start=\"3324\" data-end=\"3327\" \/>\n<p data-start=\"3329\" data-end=\"3358\"><strong data-start=\"3332\" data-end=\"3358\">Our Guiding Principles<\/strong><\/p>\n<p data-start=\"3360\" data-end=\"3611\">We respect every employee regardless of gender, origin, language, religion, or political belief. Internal company information\u2014especially financial data, budgets, revenues, and costs\u2014must be kept strictly confidential and must not be shared externally.<\/p>\n<hr data-start=\"3613\" data-end=\"3616\" \/>\n<p data-start=\"3618\" data-end=\"3636\"><strong data-start=\"3621\" data-end=\"3636\">Application<\/strong><\/p>\n<p data-start=\"3638\" data-end=\"3781\">Please send your complete application (motivation letter, CV, relevant certificates, salary expectations, and earliest possible start date) to:<\/p>\n<p data-start=\"3783\" data-end=\"3811\"><a href=\"mailto:info@river-academy.eu\">\ud83d\udce7 <strong data-start=\"3786\" data-end=\"3811\">info@river-academy.eu<\/strong><\/a><\/p>\n<p data-start=\"3813\" data-end=\"3947\">We look forward to receiving your application and to shaping the next generation of inland navigation professionals together with you!<\/p>\n<\/div><\/div><div class=\"w-btn-wrapper align_center\"><a class=\"w-btn us-btn-style_2\" href=\"mailto:info@river-academy.eu\"><span class=\"w-btn-label\">Apply now<\/span><\/a><\/div><\/div><\/div><\/div><div class=\"vc_col-sm-4 wpb_column vc_column_container\"><div class=\"vc_column-inner\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><p style=\"text-align: center;\"><strong>You may also be interested in&#8230;<\/strong><\/p>\n<\/div><\/div><div class=\"g-cols wpb_row via_flex valign_top type_default stacking_default\"><div class=\"vc_col-sm-12 wpb_column vc_column_container  has_bg_color has-link\"><div class=\"vc_column-inner us_custom_427501b1 us_animate_this\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h4 style=\"text-align: center;\">Nautical Trainer \/ Instructor (m\/f\/d)<\/h4>\n<p style=\"text-align: center;\">Campus River Academy GmbH, \u0160amor\u00edn <strong>(Slovakia)<\/strong><\/p>\n<\/div><\/div><div class=\"w-btn-wrapper align_center\"><a class=\"w-btn us-btn-style_1\" href=\"https:\/\/river-academy.eu\/en\/careers\/nautical-trainer-job-opening\/\"><span class=\"w-btn-label\">Find out more<\/span><\/a><\/div><\/div><\/div><a href=\"https:\/\/river-academy.eu\/en\/careers\/nautical-trainer-job-opening\/\" class=\"vc_column-link smooth-scroll\" aria-label=\"Link\"><\/a><\/div><\/div><div class=\"w-separator size_medium\"><\/div><\/div><\/div><\/div><\/div><\/div><\/section>\n","protected":false},"excerpt":{"rendered":"Administrative Assistant (Accounting) (m\/f\/d) Location: River Academy Headquarters (Cologne) The Administrative Assistant (Accounting) reports directly to the Operations Manager and works closely with the management team of the River Academy....","protected":false},"author":6,"featured_media":1715,"parent":6610,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_price":"","_stock":"","_tribe_ticket_header":"","_tribe_default_ticket_provider":"","_tribe_ticket_capacity":"0","_ticket_start_date":"","_ticket_end_date":"","_tribe_ticket_show_description":"","_tribe_ticket_show_not_going":false,"_tribe_ticket_use_global_stock":"","_tribe_ticket_global_stock_level":"","_global_stock_mode":"","_global_stock_cap":"","_tribe_rsvp_for_event":"","_tribe_ticket_going_count":"","_tribe_ticket_not_going_count":"","_tribe_tickets_list":"[]","_tribe_ticket_has_attendee_info_fields":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"class_list":["post-6621","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Administrative Assistant (Accounting) - Job Opening &#8211; 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